I. RANGE OF DUTIES:

1.Payable accounting functions

• Daily post all invoices in the invoice posting system with the correct accounts, departments, product units, VAT coding, approvers, description, and the project number, PO number, or document code if applicable.
• Accurately post and follow up on invoices not flowing directly in the invoice posting system.
• Manage the vendor data by creating new vendors with sufficient, accurate information and maintain the bank accounts and the other information if any.
• Prepare bank payments. Monitor and ensure all approved invoices, salary files, and urgent payments to be paid on time and accurately with the full approvals.
• Weekly make Cash plan accurately on time, and ensure the bank balances are sufficient for the payments.
• Timely post all bank transactions in the system accurately.
• Sufficiently and systematically store the documents and reports.
• Be responsible for implementing, solving issue and suggesting recommendations and improvements regarding invoice posting system.
• Maintain and update the guideline documents.
• Complete the other tasks assigned by the manager or the system upgrading if any.

2. Monthly/Quarterly/Yearly closing tasks and reporting

• Timely signaling missing i/co invoices and follow up on timely processing. Run check on i/co differences due to (unsolved) settlement postings.
• Perform FX revaluation on bank, AR and AP balances and other accounts if any.
• Prepare account reconciliations, closely follow up and handle open items.
• Perform the netting off monthly IC invoices.
• Perform monthly credit card settlement and accrual postings.
• Perform supplemental reporting package and other reports as required.
• Quarterly perform the CBS report.
• Accurately calculate and issue free text invoices on time.
• Perform accounting related bookings and accruals including prepaids, reclasses, allocations and adjustments.

3. Project controlling

• Perform the weekly project hour registration report (B.04 report).
• Perform the weekly project status based on PMO and B.06 reports in both Dynamics and SRXP.
• Open and update the project status based on the PM’s requests and Project Controller’s updates.
• Other tasks related to project scopes assigned by Manager if any.

4. Ad-hoc requirements, backup and others

• Back up and support the team member for the invoice processing procedures, monitor the department mailbox and raise the urgent matters to the manager for the timely solutions.
• Prepare ad-hoc requirements assigned by department manager to meet deadlines in difficult circumstances and time difference.
• Be able to communicate with other sister entities in English and cultures difference.
• Coordinate with partners in finance department to perform and comply with all relevant rules and regulations, Group policy and local policy strictly.
• Maintain close relationships and effectively coordinate with colleagues to achieve defined objectives.
• Self-equip technical knowledge and skills to improve quality reports and procedures

II. REQUIREMENTS:

1. Education: College, major in economic or finance. University is preferable.

2. Professional knowledge of:

•  Basic knowledge of accounting work
•  Structured and systematic
•  Open minded
• Committed, dedicated and flexible

3. Knowledge of computer servicing:

•  Good at excel spread sheet and word
• Can use ERP/Dynamics, preferable

4. Knowledge of foreign languages: Communication in English

5. Other: 

•  Flexible, client focused and analytical, service minded with result oriented.
•  Ability to work independently and assume greater responsibility.
•  Ability to handle multiple demands and competing priorities in a complex, fast paced environment.
•  Open minded
• Committed, and dedicated

6. Professional experience:

• At least 2-year experience in the field of Finance and Accounting
• Experience in international manufacturing environment is prefered