I. RANGE OF DUTIES:

Summary: 

• Provide administrative and coordination support for manufacturing projects by handling documentation, scheduling, reporting, and cross-functional communication
• The role focuses on project administration and data support, less technical decision-making or direct project ownership.

Project Management & Documentation:

• Prepare, manage, store, and update project (plans, data, reports, meeting minutes, records)...
• Support the preparation of project timelines, follow-up trackers, and progress reports.
• Manage, store, and update technical records, SOS, and other project-related documentation.
• Maintain structured project files in compliance with internal audit and documentation requirements.

Coordination & Communication:

• Coordinate with Production, Maintenance, Quality, Procurement, and related departments to support project activities.
• Support the organization of project meetings, prepare agendas, take minutes, and follow up on assigned action items.
• Liaise with internal stakeholders to ensure smooth information flow during project execution.

Data & Reporting Support:

• Collect project data (progress, basic KPIs, implementation status) and consolidate reports for project engineers.
• Support post-project data collection for lessons learned, basic performance tracking, and improvement records.
• Update Standard Operating Procedures (SOPs) after project completion and provide re-training to operators.

Improvement Activities:

• Support Kaizen, 5S, Lean-related activities from an administrative and data perspective.
• Implement improvement activities.

Others:

• Perform tasks of the department as required.

II. FORMAL REQUIREMENTS:

1. Education

• College/Technical diploma or Bachelor’s degree in Engineering, Project Management, or a related field (preferred)

2. Professional knowledge of:

• Up to 1 year of experience in manufacturing or project support roles
• Fresh graduates are welcome

3. Knowledge of computer servicing:

• Proficient in Microsoft Office
• Basic knowledge of data tools (e.g. SharePoint, Power BI) is a plus

4. Language

• Basic English communication (Pre-Intermediate or equivalent)

5. Professional experience:

• Up to 1 year of working experience
• Experience in cross-functional improvement projects (Lean, Kaizen, 5S, ERP, cost-saving, capacity expansion, etc.) is a plus

6. Additional Requirements: 

• Motivated to work in production environment.
• Strong potential to grow and learn
• Organized, structured and detail conscious.
• Efficient, accurate and persistent.
• Responsible and reliable.
• Inquisitive and open attitude.
• Strong skills as a team player